Conference travel and accommodation details

Arrival and departure travel arrangements

Delegates are advised to book their arrival and departure details as following:

Arrival: Sunday 23rd June 2014
Departure: Friday 27th June 2014

Arrival

For those arriving by plane, it is preferable to arrive in Sydney airport in the early morning or mid afternoon. This will give you sufficient time to travel to Canberra after your arrival in Sydney.

Most international airlines do not fly into Canberra airport. International delegates arriving at Sydney airport will need to make further arrangements to travel to Canberra.

Buses:

It is recommended that delegates take the bus from Sydney to Canberra. The bus is inexpensive (roughly $25), and the Canberra bus terminal (Jolimont Centre) is extremely close to ANU. Delegates will be able to enjoy the 5-10min walk or catch a shuttle bus to the ANU Campus.

The bus services available are: Murrays or Greyhound

  • The bus terminals for Murrays and Greyhound are a short stroll from the Sydney airport international arrival gate (near the pick-up zone).
  • It is recommended that delegates using bus services should book tickets early as they are commonly sold out.
  • If delegates choose to use the bus to commute back to Sydney for their departure flight, a return bus ticket can be purchased.

We will have Asia Pacific Week 2014 representatives waiting at Jolimont Bus Centre, Canberra, to meet and assist arriving delegates  between the times: 10.00hrs – 17.00hrs on Sunday 23rd June 2014.

Planes:

For delegates considering taking a domestic flight from Sydney to Canberra, the available airlines are Virgin Blue, Jet Star and Qantas. There is a taxi stand outside the arrivals gate where delegates are able to catch taxis to Bruce Hall, ANU.

Note: If you are an international delegate arriving at the international arrivals gate in Sydney, you will need to catch an airport shuttle bus to the domestic terminal where you can catch your flight to Canberra. A fee is required to catch the airport shuttle bus.

Departure: Friday June 27th 2014

After breakfast at the Bruce Dining Hall, shuttle buses will depart from Bruce Hall to the Jolimont Centre and Canberra Airport every half hour from 07.30hrs - 09.30hrs. Remaining delegates must check out from Bruce Hall by 10.00. These delegates will need to organise their own transportation.

As described above, delegates can travel to Sydney via bus or plane. Please ensure you purchase your ticket in advance.

Buses:

Canberra to Sydney international airport buses will stop at the international arrivals gate.

Planes:

If you plan to catch a connecting flight overseas, do not forget to use the airport shuttle bus to travel from the domestic terminal to the international terminal.

Please inform Asia Pacific Week know of your specific travel plans to Canberra when receiving and replying your pre-departure packs.

Visas

International delegates:

Please check whether you require a visa to enter Australia. If so, please acquire the Visitor Tourist Visa for the minimum length of stay (three months).

Accommodation at Bruce Hall

Delegate accommodation for the duration of Asia Pacific Week will be at Bruce Hall. All inquiries regarding accommodation should be directed to Asia Pacific Week at asiapacificweek@anu.edu.au rather than Bruce Hall. Please note that accommodation is only provided for the conference dates of June 23 2014 – June 27 2014. If delegates choose to arrive earlier or depart later than these dates, they will need to organise their own accommodation during their time in Canberra.

Check in time: 14.00hrs, Sunday 23rd June

Check out time: 10.00hrs, Friday 27th June (no late checkout requests allowed)

Meals: 07.00hrs-08.30hrs Monday – Friday (Hot and Cold Breakfast will be served in the Bruce Hall Dining Hall cafeteria style). All other meals to be provided by Asia Pacific Week.

Rooms: One delegate per room. Each room has a king single bed, wardrobe and study desk (Delegates will need to make up their bed). All rooms are also equipped with central heating. A mirror and sink is also in each room, and unisex bathroom and shower facilities are located on each floor.

Bruce Hall will provide the following:

  • 2 sheets
  • Pillowcase
  • Pillow protector
  • Pillow
  • Mattress protector
  • Doona/quilt
  • 1 Towel
  • Sink, glass and hand soap (Note: tap water in Australia is safe to drink)

Whether or not you have experienced dorm life, we guarantee that your stay at Bruce Hall will be one that is enjoyable and fun!

If you have any queries about living at Bruce Hall, feel free to contact any member of the Delegates Portfolio.

Enjoy your stay!

What to bring

Delegates are required to bring the following, as Bruce Hall will not provide these

  • Toiletries (shampoo, body wash/soap, toothbrush, toothpaste)
  • Laundry powder (if you choose to wash your clothes)
  • Ethernet cable (if you want internet access in your room)
  • Own laptop or tablet
  • Adapter (to use the Australian power points)
  • Warm winter clothes: During winter Canberra is known for being extremely cold and windy. Bruce Hall is able to provide you with a few extra blankets but please bring warm sleepwear. Beanies, scarves and gloves to wear outside is also recommended. Ensure you also bring adequate warm clothing and formalwear for the Gala Dinner.

Personal budget for discretionary spending

While the conference, accommodation and the majority of the meals are covered by the APW Committee, it is suggested that delegates budget conservatively to cover costs which are not covered by the conference.

Outside costs which are not covered by APW could include the following:

  • Additional meals, snacks, drinks, alcohol not provided
  • Sightseeing and museums
  • Souvenirs/shopping
  • Personal travel
  • Transportation and accommodation outside of the conference dates.

Medical issues (including food allergies etc.)

Any medical issues, or food allergies should be made known in the medical form found in the acceptance pack. Any food allergies will be made known to the caterers at Bruce Hall to ensure food safety.

For emergencies, there will be a committee member on call for any after-hours emergencies (only). Contact details will be provided upon arrival. Additionally, there will be an APW committee member liaising with the on duty Bruce Hall Senior Resident.

Please send any inquiries to asiapacificweek@anu.edu.au

Travel and Medical insurance

We highly recommend delegates purchase medical and travel insurance before travelling to Australia. Neither the APW Committee nor the ANU will pay for medical treatment required by international delegates. If you do not purchase medical/travel insurance, ANU and the APW Committee will not be liable for any cost or injury you incur during APW or any associated activities.

Other travel information

As noted before, the recommended mode of transport from Sydney to Canberra is the bus service Murrays or Greyhound.

If you do not wish to take the 10min walk to Bruce Hall from the Jolimont Bus Centre, please coordinate your arrival time with the shuttle buses coming from Canberra Airport and inform the Asia Pacific Week Committee in advance.

We do not recommend catching a train to Canberra as costs and arrival times are unpredictable, and transport from the station to ANU is difficult.

Driving to Canberra

Parking at ANU is extremely strict. Carparks and car spaces themselves are limited and require permits. For residential carparks, drivers are required to have a specific residential hall or college permit and for general university carparks, a student-parking permit is mandatory.

Asia Pacific Week cannot provide these permits to you free of charge.

Parking rules at ANU are also covered under strict legislation. If you receive a fine and fail to pay it, your fine will be referred to the ACT Magistrates Court and you could receive a criminal conviction. You are at your own risk if you park at the ANU without a valid parking permit. If you seek a temporary ANU parking permit, please refer to the ANU Parking & Transport.

If you are a delegate from the Canberra region, we advise that you get dropped off and picked up, or catch public transport, a taxi or ride a bike to the ANU Campus.

Additional details – accommodation

Laundry
Bruce Hall does provide laundry facilities which are free for delegates to use. However, laundry powder is not supplied and delegates will need to bring or purchase their own.

Internet
ANU Wi-fi is provided (logon details will be provided upon arrival at Bruce Hall), but this is mostly available in the common rooms. For internet in the delegates’ own personal rooms, they will need to bring their own Ethernet cable. Bruce Hall also has computer labs where are a number of PCs are available of use. However, it is preferable that delegates bring their own laptops and Ethernet cables to use.

Updated:  4 February, 2013/Responsible Officer:  Dean, ANU College of Asia & the Pacific/Page Contact:  CAP Web Team